Shared folders, where membership is the access list
A shared folder in Convergence is both a place and a permission. Everyone in the folder can open, edit and copy the prompts inside it, and file their own prompts into it. There is no separate viewer role and no permission grid to maintain: adding someone to the folder is the entire grant, and removing them is the entire revocation.
By Ijan Kruizinga · Published September 1, 2026
Two kinds of folder, on purpose
Personal folders are private to you. Nobody else sees them or knows a prompt is in one, and filing a prompt into one never changes who can see it. They are for organising your own view, including prompts other people shared with you — and they sit alongside everything else in your prompt library.
Shared folders work the opposite way: moving a prompt into one is the sharing action. If you can see a shared folder at all, you are in it — folders you do not belong to are invisible to you rather than locked.
Membership is edit access
Everyone in a folder can open, edit and copy what is inside, and add their own prompts to it. There is no viewer tier to assign and no per-prompt permission to forget. This is a deliberate trade: a simpler model people actually understand beats a granular one they misconfigure.
- Owners and admins curate — they add and remove people, rename a folder, and delete it once empty.
- Members contribute — they cannot change the roster or remove someone else’s prompt.
- Only a prompt’s owner shares it — because filing it into a folder grants access to it. To bring in a prompt you do not own, copy it and file the copy.
One shared folder per prompt
A prompt lives in at most one shared folder at a time, so "who can see this?" always has a single answer. Moving it elsewhere asks first: move it, and the old folder loses access; or file a duplicate, and the original stays put while the copy starts fresh.
An admin can pull any prompt out of a folder, including one they do not own. It goes straight to the owner’s unfiled prompts — never into some other folder it happened to sit in before — and the owner gets a notice on their Home page. Every one of those changes is captured in the prompt’s version history.
Roles, invites and what happens when someone leaves
A workspace has one owner, who holds billing; admins, who run members, folders and settings but never see billing; and members, who use the app. You invite people on your work email domain, and people on your domain can request to join for an admin to approve.
Removing someone takes their access away immediately — workspace prompts, shared folders, and anything shared with them directly. The seat comes off the subscription in the same action, and the unused portion is credited on the next invoice. The full model is on the pricing page.
Why not per-prompt permissions
Fine-grained sharing sounds safer and behaves worse: permissions drift, nobody audits them, and the person who most needs a prompt is the one it was never shared with. Structuring access around a small number of named folders is closer to how access control is meant to be reasoned about — the same argument the NIST role-based access control model has been making for decades.
Frequently asked questions
Who can see a shared folder?
Only the people in it. A folder you do not belong to is invisible to you — it does not appear in your folder list at all. If you can see a shared folder, you are a member of it.
Is there a read-only role for a shared folder?
No. Membership is edit access: everyone in a folder can open, edit and copy the prompts inside and add their own. If someone should not be able to edit, they should not be in the folder — share a public link instead.
Can I put someone else’s prompt into a shared folder?
No. Only a prompt’s owner can file it into a shared folder, because doing so grants access to it. To bring in a prompt you do not own, make a copy — which is yours — and file the copy.
What happens to shared prompts when a member is removed?
Their access ends immediately, across workspace prompts, shared folders and anything shared with them directly. The prompts themselves are untouched, and the seat comes off the subscription in the same action.
Can a prompt be in two shared folders?
No. A prompt lives in at most one shared folder, so the answer to "who can see this?" is always a single folder’s member list. Moving it offers to either move it or file a duplicate.